Project Coordinator – Ukraine (m/f/d)

Form of Employment: Full-time

Starting Date: As soon as possible

Duration: 10 months (March 2021 – Dec 2021), with the possibility of extension

Location: Kyiv, Ukraine



Democracy Reporting International (DRI) is a non-partisan, independent, not-for-profit organisation registered in Berlin. DRI promotes political participation of citizens, accountability of state bodies, and the development of democratic institutions worldwide.

DRI has supported Ukraine’s democratic transformation since 2014 through an office in Kyiv. Our focus has been on political education, youth participation as well as on awareness-raising on constitutional/judicial reforms, decentralisation and democracy and rule of law issues.

In 2021, DRI carries on this work through a dedicated project focused on youth engagement, CSO capacity building in the (south) east of Ukraine, and rule of law issues concerning the post-COVID-19 environment.

To help drive this work, DRI is currently recruiting a full-time Project Coordinator for its Country Office in Kyiv, Ukraine. We are in search of an experienced professional with excellent programme management skills in the democratic development sector, and with the ability to fit into DRI’s culture of delivery, excellence, impact and teamwork.


Your tasks

Under the direct supervision of the Country Director – Ukraine, in collaboration with Finance, HR and Administration Coordinator, Finance, HR, and Administration Officer and Project Assistant you will oversee and contribute to the entirety of the project cycle, while ensuring compliance with donor commitments, internal DRI policies and the objectives of the DRI Ukraine office.

More specifically, the Project Coordinator will be responsible for the following tasks:

  • Supporting coordination (where necessary) between the donor, DRI, partner organisations and consultants/ experts and managing project and expert deliverables.
  • Leading on project activities development and implementation, including drafting concept notes and agendas and coordinating logistics with the administration team.
  • Ensuring that gender mainstreaming is applied throughout the project management cycle and within the country office.
  • Supporting and delivering on production of internal reports (on a weekly/monthly basis), reports for a donor and infographics based on the data.
  • Representing DRI at relevant events and meetings.
  • Leading on project’s monitoring and evaluation, including preparation of reports, reviewing feedback and tracking outputs.
  • Contributing to implementation of other activities, including research, technical/political briefings to decision-makers etc.
  • Contributing to project budgets and financial reporting, in cooperation with the Finance, HR and Administration Coordinator and DRI HQ Finance Unit, as well as ensuring that procurement is carried out in accordance with DRI standard practices and donor regulations.
  • Contributing to fundraising activities (including monitoring funding opportunities, development of concept notes and applications).
  • Supporting the Country Director in risk management tasks.
  • Other relevant duties, as required.


Your skills and experience


  • Master’s Degree in political/social sciences, public administration, development, or a related field;
  • At least five years of relevant/progressive professional experience managing projects related to democracy development, governance or related fields, trainings, citizen participation, human rights, preferably in an international NGO;
  • Sound knowledge of international democracy and human rights standards.
  • Strong administrative track record, including financial management.
  • Strong communication, presentation, and negotiation skills.
  • Fluency in English and Ukrainian – Russian an asset.
  • An entrepreneurial start-up mind-set, with an ability to get things off the ground quickly.
  • The ability to work as part of a small Kyiv team and at the same time – in a diverse international environment.
  • The ability to travel inside Ukraine (if security allows).


  • Experience with international non-profit organisations.
  • Background in local governance and civil society focused projects.
  • Experience in implementing training activities.

What we offer

DRI offers you flexible working hours, travel health insurance, training options, and the opportunity to work as part of an international and diverse team.


Application Instructions

If you are interested in this position, please send your application (cover letter and CV) here.

Closing date for applications: 1 March 2021. The position may be filled before the deadline (as soon as the relevant candidate is selected), thus, early applications are encouraged.

DRI is committed to diversity and does not discriminate in employment based upon gender (including pregnancy), race, ethnicity, nationality, religion, sexual orientation, age, ability, socio-economic status, or any other status protected by the laws in the locations where we operate.


Organisation responsible for this vacancy:

Democracy Reporting International gGmbH

Elbestr. 28/29

12045 Berlin, Germany

Tel +49 30 27877300

Fax +49 30 27877300-10


Data processing of personal data in third countries will not take place. We process your data in accordance with the provisions of § 26 German Federal Data Protection Act. More information about processing your personal data: privacy policy.


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